Privacy Notice

1. Who we are

Bear Creek Property Management & Associates LLC ("Bear Creek," "we," "our," or "us") is a full-service residential property management company located at 1555 W Iron Springs Rd., Suite 3, Prescott, AZ 86305. This Privacy Notice explains how we collect, use, disclose, and safeguard information when you visit our website or interact with our services.

2. Information we Collect

Information you provide directly: When you submit a contact form, request a rental analysis, apply to rent a property, or communicate with us, we may collect your name, email address, phone number, mailing address, property address, and any other information you choose to provide.

Information collected automatically: When you visit our website, we may automatically collect certain information, including your IP address, browser type, operating system, referring URLs, pages viewed, and time spent on pages. This information is collected through cookies and similar tracking technologies (see our Cookie Policy for details).

Information from third parties: We may receive information about you from third-party services such as credit reporting agencies (in connection with rental applications) and listing platforms.

3. How we use Your Information

We use the information we collect to:

• Respond to inquiries and provide property management services
• Process rental applications and tenant screening
• Communicate with owners, tenants, and prospective clients
• Send maintenance updates, lease notices, and account information
• Improve our website and services
• Comply with legal obligations under Arizona law and applicable federal regulations

We do not sell your personal information to third parties.

4. Sharing Your Information

We may share your information with:

• Service providers who assist with our operations (maintenance vendors, software providers, payment processors) under confidentiality agreements
• Property owners for whom we manage properties, as required to perform our management services
• Law enforcement or courts when required by law, legal process, or to protect the rights and safety of our clients and staff
• Business successors in connection with a merger, acquisition, or sale of assets

5. Data Retention

We retain personal information for as long as necessary to provide our services, comply with legal obligations (including Arizona landlord-tenant law record-keeping requirements), resolve disputes, and enforce our agreements. Rental application and tenancy records are typically retained for a minimum of five years.

6. Security

We implement reasonable administrative, technical, and physical safeguards to protect your information. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

7. Your Rights

Depending on your location and applicable law, you may have rights to access, correct, or delete your personal information. To exercise these rights or ask questions about your data, contact us at brendaheath@bearcreekpmg.com.

8. Children's Privacy

Our website is not directed to individuals under the age of 18. We do not knowingly collect personal information from children.

9. Changes to This Notice

We may update this Privacy Notice from time to time. Changes will be posted on this page with an updated effective date. Continued use of our website after changes constitutes acceptance of the revised notice.

10. Contact us

Bear Creek Property Management & Associates LLC
1555 W Iron Springs Rd., Suite 3
Prescott, AZ 86305
(928) 227-0501
brendaheath@bearcreekpmg.com